Wednesday, January 18, 2012

PowerPoint Shortcut Menu Options


When a slide show is in progress, you can right click anywhere on the screen and a shortcut menu will appear. Options such as Next, Go to Slide and End Show appear.

Right click during PowerPoint slide show to see shortcut menu


To exit a slide show at any time, press the Esc key on the keyboard.

Used Keyboard Shortcuts in PowerPoint


How to Use the Keyboard Shortcut List

When the instructions show the keystroke combination Ctrl + C for example, it means to hold down the Ctrl key and then press the letter C, holding both at the same time. The plus sign (+) indicates that you need both of these two keys. You do not press the + key on the keyboard.

Letter case does not matter when using shortcut keys. You can use either capital letters or lower case letters. Both will work.

Certain key combinations are specific to PowerPoint, such as the F5 key playing a slide show. Many other shortcut combinations however, such as Ctrl + C or Ctrl + Z are common to a number of programs. Once you know these common ones, you will be surprised at how often you can use them.

Here are just a few examples of shortcuts that can be used for most programs
Copy
Paste
Cut
Save
Undo
Select All
The Most Commonly Used Keyboard Shortcuts

Ctrl + A - Select all items on the page or the active text box
Ctrl + C - Copy
Ctrl + P - Opens the Print dialog box
Ctrl + S - Save
Ctrl + V - Paste
Ctrl + X - Cut
Ctrl + Z - Undo last change
F5 - View the complete slide show
Shift + F5 - View the slide show from the current slide forward.
Shift + Ctrl + Home - Selects all text from the cursor to the start of the active text box
Shift + Ctrl + End - Selects all text from the cursor to the end of the active text box
Spacebar or Click the mouse - Move to next slide or next animation
S - Stop the show. Press S again to restart the show
Esc- End the slide show

How to Use PowerPoint Effectively


Used in support of clearly articulated pedagogical goals, PowerPoint can enhance student learning in several ways. First, it can substitute for more cumbersome technologies like the overhead projector or a slide projector. A CD ROM loaded with images is a lot simpler and more portable than a collection of slide trays—even if the picture resolution is considerably diminished. Similarly, complex mathematical and scientific drawings or formulas can be clearly and simply presented. PowerPoint can also vividly show processes: animated slides, for example can illustrate a chemical reaction, or reveal how a poet edited and changed a poem. Still the effective presentation of information does not ensure that learning has actually taken place.

PowerPoint slides can provide starting points for interactive processes that promote learning, but they are only a small part of that process. For example, prompts for writing or discussion, instructions for in-class activities, lists of talking points, or student comments can be clearly displayed to an entire class in large and easily legible type. In addition PowerPoint can enhance a discussion or lecture by providing supplemental materials for a variety of learning styles, including photographs, illustrations and graphs in color, and charts that reveal relationships.

Many teachers believe that students using PowerPoint presentations is a productive learning activity (Alster, 2002; Mason & Hylnka, 1998); yet detractors believe that its rigid format stifles not only students’ creativity, but also their ability to understand and convey information (Tufte, 2003; Keller, 2003). Consequently, teachers need to make as clear as possible what the use of a tool like PowerPoint is supposed to accomplish, both in terms of skills and learning.

Outside of the classroom PowerPoint can be used to provide review and supplementary materials to students: for example, notes with references to important passages discussed in class can be posted to a website and downloaded by students after class. For the disorganized teacher or student, PowerPoint can support preliminary organization of data. However, it does not support the processes of analysis and interpretation of data equally well, especially the complicated and extensive interrelationships among them.

Monday, January 9, 2012

Beyond PowerPoint - What to Bring to Your Presentation


You really can't do a presentation these days without PowerPoint, and there is no shortage of information out there about how to best employ that particular software. PP not always enough, however, so here are some suggestions for what else to bring to make your presentations really stand out.
Demos and Other Tangibles.

The more of the five senses you can appeal to, the more of your audience's attention you will retain. Photos of your product up on the screen will go a long way, but there is nothing like having the object right there for your audience to see and feel for themselves, if this is at all possible. It's even a good idea, if it's at all cost effective, to send each member home with a little something.

In a recent meeting we attended, a long-time supplier was presenting a new line of products to their stable, but left each of us with a smaller, tried and true item of theirs that we were familiar with and that we were happy to receive. If your business is more service oriented, you might consider some props, such as letters from happy customers, recent press you may have received, before and after photos, or photos of your services in action. Whatever they are, try to make them genuine and not too sales-y, and also keep them to a minimum. Two to four items should be enough to keep interest piqued, and to help illustrate your points effectively. You don't want them distracted and sifting through a bunch of items while you are up there trying to give your best pitch.

Booklets, Brochures, and Marketing Kits.

For a first meeting, you should bring any brochures that you already have, but not much more than that. For the most part, first meetings generally amount to brief introductions of your products or services and an outline of your marketing plan. This is a case in which just a couple PowerPoint slides may do the trick.

If you are fortunate enough to get to a second meeting, that is when you start to employ more props, stats, and media and marketing materials. For the second meeting, your marketing plan should be fairly detailed, including demographics, attack plans, and even details such as product specs.

Producing Printed Materials.

The key here is to make your materials stand out, and to present your business in the best possible light. Even if you are just starting out, there is no reason that you can't have the same sort of quality marketing materials as the big boys. Make your materials look like a million bucks, and your company may just be worth that in the near future.

A great way to exert some control over your materials is to do your own binding on-site. There are a lot of different styles to choose from, and of you plan on creating a lot of books and booklets in the coming years, you can save a lot of money by purchasing your own binding machine. For high-profile presentations, you may want to avoid such styles as plastic comb and spiral coil, as they are a little bit overused. Some of the better-looking more permanent styles include perfect bound and wire-o binding.

Take a look online or go to your local copy shop and see what they have to offer. Although you may want to leave the printing to the pros, doing your own binding is generally quick and easy and can save you both money and time.

How to convert PDF to PPTX?


Many PowerPoint slides and templates are saved as PDF files and shared worldwide. These PDF files are easily created. For example, if you have installed Office 2007, you could use Microsoft a free plug-on named Office 2007 add-in. It can directly help you save office format as PDF format with all the elements preserved, no Adobe Acrobat is needed.

Correspondingly, we need to convert PDF to PPT 2007 for reuse. And in this case, we could refer to AnyBizSoft PDF to PPT Converter, which supports converting PDF to PPTX. Here is the step by step tutorial.


The conversion from PDF to PPTX is very easy. Here is the simple tutorial:

Step 1: Download the PDF to PPT Converter and then install it by default.
Step 2: Load PDF files and set the storage folder.
Step 3: Click Convert and have a cup of coffee, the conversion process would be over in minutes.


The advanced functions and features of the PDF to PPT Converter:

1. Batch convert PDF to PPTX

Maybe you had many PDF slides need to reformat into PPTX for PowerPoint presentations. In these cases, you could directly drag all of the PDF files into the conversion panel instead of adding them one by one. The program can deal with 200 PDF files at a time.


2. Convert partial PDF to PPTX

Sometimes, considering of the requirements and conversion efficiency, we just need to convert some pages of a PDF file instead of the whole one. And the program enables you set the page range in the Selected Pages field to convert the specific pages.



3. Convert Protected PDF to PPTX

The application allows you convert owner password protected PDF to unlocked PowerPoint 2007 documents automatically. For user password protected PDF files, you must type in the right password firstly to continue the conversion, or the protected file would be ignored.


4. Right click to convert PDF to PPTX

If you have just one PDF document to convert, you would not need to launch the PDF to PPT Converter. Just right click and choose Convert with AnyBizSoft PDF to PowerPoint. If you don't have this function, it would be that you didn't select the functional option. Reinstall it and it would be OK.

Slideshare, the YouTube of PowerPoint


Have you ever heard of slideshare.net? Michael Arrington, the founder and co-editor of TechCrunch, called it the YouTube of PowerPoint. People would like to view, upload and share views and comment of PowerPoint and PDF, just like they do on YouTube.


PowerPoint is a good way to explain your new ideas, you can visualize the concept easily slides by slides. You can easily share your wisdom worldwide on Slideshare, and you can also find some fabulous stories on slideshare.net. Many of the most views and hot downloaded slides are innovative.

Sharing your own work to over 25 million monthly visitors

Sharing your masterpiece on Slideshare is just like uploading a clip on YouTube. People would leave a comment, pick your slides as favorite, and you can even embed your slides to the blogs and websites.

How to get started? Just sign up and then you can upload many dozens of supported formats, like PDF, PPT, docs.

No one would be interested in a boring slide, so innovation, creativity and brilliance are important. Many PowerPoint tutorials teach you to make your PowerPoint simple and clear, but not on slideshare.net. Ideas, Images, background are extremely essential. You can design your slide like a magazine. A colorful or meaningful slide will gain the attention of the visitors.

There are some rules you should know about.


1.    Idea – no matter what, idea is the most important factors to a good slide. Slideshare users are highly educated, more that 62% hold a college degree and 19% have a Masters or PhD. And over 50% are managers, directors and other business decision makers. If you idea is not brilliant, it won’t be popular.

Idea is always important.
2.    Text – make it big and keep it simple. If you want to public your novel, slideshare will not be a good place. It is more about visualization of your mind, idea or concept. So sometimes just keywords would be enough. But since not everyone would switch to full screen mode to view your slide. Making the font big is important. Of course, some special and interesting font will make your slide more attractive. Here is 70+ Seriously Useful Handwritten Fonts and Inspirational Showcases

What Is A Business Model: Sometimes, handwritten font can be attractive, 6002 views in 2 weeks.

3.    Photo – choose the best one to explain your subject. The best is, the visitors can understand what you are talking about at the first glance of your picture. Or the picture is tightly related to your point. Of course, you can find a lot of pictures from the Internet.

4.    The first page – the first page of your slides is extremely important. When visitors browse slideshare.net. The only information they can know about is the thumbnail of your first page and the title of your slide. The first page is the cover, so, remember to decorate your first page and optimize your title.

The colorful front page attracted 7698 views, 772 downloads in 2 weeks.
Follow the rules above, you can also make a popular slideshow. You can also share your slides on Linkedin with the app. Just log in your account, go to profile, then click ‘add application’, then you can share your slides with your linkedin connections.

Also, you can get many inspirations from others

What can you benefit from Slideshare.net, a huge resource of excellent PowerPoint and PDF files? If you are going to present, maybe to your customers, or your students, or maybe your new plan to your boss, you need to prepare a good PowerPoint. A good PowerPoint is a good way to support a speech.

There are many categories on slidesahare, across finance, health, design, business and many templates. There must be some slides will inspire you and you can use the public resources directly, for example, beautiful template or some data from the excellent files. Many files are saved as PDF, you can easily convert PDF to PowerPoint with AnyBizSoft, then insert into your own presentation. It is very convenient for you to reuse the content or get the template from slideshare. And if you found some PDF files from famous research institution, just convert them to PowerPoint and quote from them directly, that will make your presentation more convincing.

So, Slideshare.net is not only a platform that you can share your idea, creativity, but also a database of PowerPoint material.

Friday, January 6, 2012

Create a Video in PowerPoint 2010


It is reported that Microsoft Corp. will launch the new version of its Office in June 15, 2010, which also includes a free on-line version of the popular Word, Excel, Outlook and PowerPoint Programs.

The launch of the free on-line versions, a crippled version of the desktop suite, is to cope with the challenge from the Google Docs program, which is used by about 4% of companies, and Open Office of Oracle Corp.

By the way, Microsoft PowerPoint 2010 comes with new rich media tools, by which you can easily integrate images and video in your PowerPoint and export your presentation as a video.

With just a couple clicks to use the "Create a Video" feature, your video will include everything you already put in your slide shows: text, animations, transitions, narrations and media.

Many of you have been wondering how this is possible; it must be some kind of joke or else. However, this "Mission: Impossible" had come true for a long time by Moyea PPT to Video Converter, researched and developed by Moyea Media Corp.

Moyea PPT to Video Converter has flexible output options, considerate user interface, precise capture performance and fast speed and clear result. This all-in-one PowerPoint to Video Converter enables you to convert PPT to AVI, PPT to WMV, PPT to MPEG, PPT to FLV, PPT to MP4, PPT to VOB, PPT to 3GP/3G2, PPT to MOV, etc. By converting your PowerPoint presentation to video, it facilities the access of your PowerPoint stuff on the Web (e.g. YouTube, MySpace, Facebook and Homepage, etc.), by iTunes and blogs, with Windows Media Player, and at portable devices like iPod, iPhone, PSP, Zune, Pocket PC and Blackberry etc.

With this unique tool, which supports any batch conversion (up to 12) of PowerPoint files, you can realize the "Create a Video" feature exclusive to PowerPoint 2010 in PowerPoint 2007 or earlier versions. Here are some video samples.

Besides, the tutorial about Moyea PPT to Video Converter can be found at Tutorial of Moyea PPT to Video Converter.

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